The True Costs of In-House Printing Services

According to the Encarta dictionary, the definition of insourcing is the administration of an ancillary business activity using resources within a company. In plain English, insourcing is the provision of nontechnical assistance or support to the core workers in an industry or profession.

The old school way of business operations is insourcing.  Positions are created for every task, from focal to back office.  Accounting, printing services, and marketing are all closely held. 

The problem with the insourcing management style is that it wastes valuable resources of both time and money.  In order to cover all the back office tasks like services printing, someone has to be hired to manage the printing services department, equipment needs to be bought and maintained, staff needs to be hired to operate the equipment, and space must be provided for the department.  More so, a single printing services project can consume an entire day.  From the creation of the document to its printing, folding, and eventual mailing, one can easily put more effort into these menial tasks than attending to the business that actually creates profits for the company. 

Outsourcing is defined in the Encarta dictionary as the purchase by a company of labor or parts from a source outside the company rather than using the company’s staff.  Successful businesses today are outsourcing everything not directly tied to the core business purpose.  From research and writing to services printing and marketing, everything is being outsourced to a specialist.

The results are astounding.

Outsourcing back office tasks like printing services saves money.  There is no need to allot budget resources for:

• Services printing manager and support staff;
• Printing services equipment and the never-ending maintenance and updates; or
• The physical space for printing services.

When printing services are outsourced, the only cost is for the actual product.  The benefit is clear.  

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